Guides

How to run your league
in HoopKeeper.

Short, step-by-step guides for every part of the app, grouped by who does the job. Each one matches a screen in the league admin, and the admin links back here.

League owners and admins

Setting up the league, the season, registration, payments, staff and the public site.

  1. 01Getting started with HoopKeeperYour first sign-in, the league dashboard, the nine-step setup guide and what each staff role can do.
  2. 02Set up your league siteName, logo, colours, hero image, contact links, which features show, your own domain, and taking the site live.
  3. 03Create a season or tournamentEvents hold everything in a season: dates, the registration window, the team fee and deposit, the flyer, and the sessions and phases the public page shows.
  4. 04Divisions, teams and rostersAdd the divisions teams play in, create teams with logos and colours, and build rosters with jersey numbers, positions and headshots.
  5. 05VenuesAdd the gyms and courts your league plays at, with addresses, map links, parking and spectator notes, so game days and the schedule show directions.
  6. 06Build the scheduleCreate game days, fill them with the round-robin builder or one game at a time, publish the schedule, and handle postponements and cancellations.
  7. 07Run the playoffsSeed a single-elimination bracket from the standings, give byes to the top seeds, schedule each round, and let winners advance as scores go final.
  8. 08Take team payments with StripeConnect your league's Stripe account, understand the fees, read the payments list, and issue a refund.
  9. 09Online registration and approvalsHow teams register and pay online, reviewing and approving them, waitlists, recording offline payments, balance reminders, and withdrawing a team.
  10. 10League emailsWhat HoopKeeper emails coaches and staff on your behalf, the sender and reply-to settings, previews, reminders and the sent log.
  11. 11Staff and rolesAdd admins, scorekeepers, coaches and viewers, understand what each role can do, change or remove access, and require two-step verification.
  12. 12News, the ticker and sponsorsPost news with images and scheduled dates, pin a message to the scrolling ticker, and show sponsor logos on the home page and the schedule.
  13. 13Highlights and player spotlightsAdd video clips from YouTube, Vimeo, Instagram or an MP4 upload, feature one on the home page, and publish a weekly player spotlight with a stat line.
  14. 14Custom pages and the rules pageBuild extra pages with the block editor (text, images, buttons, video, live league data), add them to the site menu, and publish your league rules with a downloadable flyer.
  15. 15Standings, stats and leaders settingsHow standings are ranked, how player totals and averages are built from box scores, and the qualifying rules for the leaders board.
  16. 16Export and back up your dataDownload a full backup of the league as one file, or spreadsheets of teams, players, games and standings for Excel or Google Sheets.

Scorekeepers

Game days, the score sheet and playoff results, written for the person at the table.

  1. 01Score a gameOpen the score sheet, start the game live, enter period scores and each player's line, and save it as final so standings and stats update.
  2. 02Run a game dayWhat a scorekeeper does before, during and after a game day: check the schedule, mark the day live, score each game, handle a postponement, and close the day.
  3. 03Enter playoff resultsScore playoff games on the usual score sheet, watch winners advance on the bracket, and re-run the bracket after a correction.

Teams and coaches

Registering a team, paying the deposit and balance, and what a coach can see.

  1. 01Register your teamFind the event, fill in the team and coach details, choose pay in full or a deposit, agree to the rules and pay by card. What happens on the waitlist and after you pay.
  2. 02Pay your balance, credits and withdrawalsOpen your team's payment page from the email or your reference, pay the balance by card, record a cash payment, and what a withdrawal credit is and how to use it.
  3. 03Your team page, roster and scheduleWhat a team's public page shows, how the roster and logo get there, the team's own calendar feed, and where to send changes.
  4. 04Sign in as a coachThe invitation email, signing in with a one-time code, creating a password, what a coach sees in the league admin, and two-step verification.

Players, parents and fans

Following the schedule, standings and stats, day passes and the league calendar.

  1. 01Schedule, results and standingsWhere to find upcoming games and results, what a game page shows, how to read the standings table and how teams are ranked.
  2. 02Player stats and the leaders boardThe players list, a player's page with averages and totals, the leaders board by category and division, and why a player might be missing from it.
  3. 03Buy game-day passesFind a game day that sells passes, pick adult, student and free passes, pay by card or get free passes without one, and show the door code on the day.
  4. 04Add the league to your calendarThe month view, and how to subscribe to the whole league, one team, one division or a single game in Apple, Google or Outlook calendars so changes follow on their own.

Not running on HoopKeeper yet?

Start with the guide to launching a league, then take a seven-day test drive with a sample season already loaded.

Start a leagueFree test drive